Ana Maria Abreu
Miami- Florida,FL
Summary
Corporate Paralegal specializing in compliance and corporate entity management across the U.S. and internationally. Skilled in navigating complex regulatory environments and maintaining accurate corporate records. Strong organizational and coordination capabilities, ensuring seamless compliance and operational integrity for multiple business entities.
Overview
1
1
Certification
22
22
years of professional experience
Work History
CORPORATE PARALEGAL | CORPORATE ENTITY MANAGEMENT & COMPLIANCE
Marcell Felipe Attorneys
Miami
09.2022 - Current
- U.S. Corporate Administration
- Manage the formation and ongoing maintenance of business entities in Florida, Delaware, and Wyoming.
- Prepare and coordinate Annual Reports, Fictitious Name Registrations (DBAs), corporate amendments, Certificates of Good Standing, and other state corporate filings.
- Coordinate Registered Agent appointments, entity updates, and ongoing corporate maintenance requirements.
- Maintained accurate and up-to-date corporate records, registers, resolutions, certificates, and entity documentation to ensure compliance and facilitate business operations.
- Coordinated with clients, Registered Agents, state filing offices, and government authorities to address corporate and regulatory matters effectively.
- International & Offshore Corporate Administration
- Manage the formation and ongoing administration of international and offshore entities in Panama, British Virgin Islands (BVI), Belize, The Bahamas, and Anguilla.
- Coordinate statutory and regulatory compliance requirements, including Economic Substance filings and Annual Financial Returns.
- Tracked statutory deadlines and coordinated with Registered Agents to ensure timely submission of filings and supporting documentation.
- Maintain offshore corporate records, registers, resolutions, certificates, beneficial ownership documentation, and other statutory records.
- Coordinate with clients, Registered Agents, government authorities, and service providers on corporate and regulatory matters.
- AML/KYC & Due Diligence
- Support AML/KYC and due diligence processes, including the collection, review, and maintenance of corporate, beneficial ownership, and supporting documentation.
- Coordinate with clients and service providers to obtain outstanding KYC and corporate documentation.
- Office Administration & Supervision
- Oversee day-to-day office operations and administrative requirements, including business license renewals and maintaining office compliance.
- Supervised office support staff managing mail and correspondence, ensuring proper handling and timely distribution to enhance operational efficiency.
- Coordinate administrative matters with vendors, service providers, and internal staff to support efficient office operations.
Title Processor
Alliance Title & Escrow Group LLC.
Miami
11.2019 - 08.2021
- Resolved title issues independently, ensuring compliance and accuracy.
- Managed files from opening to closing, ensuring thorough documentation and adherence to deadlines.
- Knowledge of preparing Closing Disclosures, HUD-1, ALTA, 24 Month Chain of Title Letter and Escrow Letter.
- Ordered lien searches, surveys, estoppel letters, and payoffs to facilitate timely closings.
- Facilitated secure online notarizations to enhance client service.
- Proficient verbal and email, written communication skills with Lenders, loan offers, realtors and clients.
- Familiarity with Old Republic Title.
- Be extremely organized and have undivided attention to detail in a fast paced, deadline driven environment. Strong interpersonal, administrative skills and be able to work independently as well as part of a team, handle high volume of files and be able to prioritize tasks.
Office Manager & Assets Control
Inmsa LLC
Miami
09.2018 - 07.2019
- Investment & Real Estate Company
- Managed budgeting, checkbook, and petty cash for Regional Office to support financial accountability.
- Maintained company licenses, insurances, and permits to ensure compliance and operational integrity.
- Portfolio management and customer service for the US, Latin America and Europe.
- Reviews payment requests for proper approvals and supporting documentation.
- Maintains/updates clients, vendors database in Salesforce.
- Collected rent payments from tenants and organized receipts for record-keeping.
- Organized office operations and procedures to enhance workflow efficiency and support staff needs.
- Collaborated with HR to update office policies.
- Coordinate with IT department on all office equipment
- Researches and resolves bank, vendor, clients and other related business affairs issue.
- Prepare and maintain personnel records and new employee forms.
- Order office equipment supplies (i.e., office supplies, furniture, grocery etc.)
- Coordinate workload for support of managers.
- Communicate with the Project Manager for invoicing and other reporting needs.
Regional Manager and Operations
Unilabel USA
Medley
06.2016 - 05.2018
- Manufacture of Textile Rolls, Thermal Transfer Ribbon & RFID Labels
- Managed compliance with company licenses, insurances, and permits to ensure operational legality.
- Portfolio management and customer service all in the U.S., Latin America and Europe.
- Logistics and NAFTA certifications, Origin certifications, Import – Export.
- Managed production control processes to ensure quality standards were met.
- Oversaw collection and management of past due accounts to maintain cash flow.
- Coordinated with Project Manager to streamline invoicing and reporting processes.
- Invoicing and packing list.
- Enter and transmit weekly figures / Sales reports.
- Organized tasks to assist managers.
- Collaborated with the corporate office on payroll functions.
- Coordinate all paperwork (hiring, layoff, termination, other) with the corporate office.
- Keep personnel manual updated.
- Maintain and update employee files.
- Managed office telephones and communications.
- Purchasing and vendors - Supplier’s relations.
Property Management
Kelar Usa
Medley
06.2016 - 05.2018
- Collected rents and delinquent amounts, filed evictions, and approved write-offs to maintain financial stability.
- Created and maintained strong relationships with potential and current residents to enhance community engagement.
- Ensured compliance with all association regulations and guidelines.
- Assisted with construction projects, maintenance tasks, and vendor relations to ensure property upkeep.
Operating Manager.
Skide LLC
Miami
03.2014 - 04.2016
- Developed new business strategies to expand market presence.
- Traveled 50% to Venezuela and Mexico to identify and secure new business opportunities.
- Supervised and managed 7 employees to ensure efficient operations.
- Executed manager and secretary duties to support daily business functions.
Attorney Law – Vice President
Nino Casanova Abreu & Associates
Tachira
06.2004 - 12.2015
- Facilitated negotiations to achieve favorable outcomes.
- Labor, Civil and Mercantile Litigations.
- Represented clients in various cases, achieving favorable outcomes in labor, civil, and mercantile litigations.
- Managed arbitration processes for dispute resolution.
- Litigation Management.
- Addressed unfair labor practices through established channels.
- Conducted negotiations to reach mutual agreements.
- Mergers and Acquisitions.
- Shares Distributions & Business Agreements – Purchase Agreements.
- Oversaw human resources activities and employee relations.
- Developed metrics for labor relations processes to enhance operational efficiency.
- Supervised team of 10+ employees, ensuring effective labor relations and compliance.
- Supervised team operations to enhance productivity.
- Conducted training sessions on contract management.
Professor at School of Law – Senior Year – Legal Practices.
Universidad Catolica del Tachira
Tachira
10.2010 - 07.2011
- Facilitated hands-on training in court settings, preparing students for effective legal practice.
- Enhanced student skills through practical experiences in field practices and real-life legal scenarios.
- Facilitated interactive workshops to enhance critical thinking skills.
- Developed engaging curriculum for diverse student populations.
- Mentored junior faculty in instructional strategies and academic research.
Compliance regulator - Auditor
Banco Sofitas – Banco Universal
Tachira
01.2009 - 07.2010
- Communicating effectively (verbally and written) with team and clients.
- Increased corporate understanding of government regulations through targeted communication and training.
- Leveraged state resources, laws, statutes, and regulation bulletins to support investigations and enhance compliance analysis.
- Investigated complaints to uncover patterns and trends, informing regulatory strategies.
Education
Master - Legal Practices
Centro de Estudios e Investigaciones Juridicas “CEIJ”
Madrid, SP01-2007
School of Law Graduated - Attorney
Universidad Catolica del Tachira UCAT
Tachira, VE01-2004
Skills
- Corporate compliance
- Entity management
- Due diligence
- AML/KYC processing
- Document management
- Organizational skills
Certification
Anti-Money Laundering Certified Associat – FIU/FIBA | In Progress Miami, FL (Present), Paralegal Institute of the Americas Immigration Paralegal Course Miami, FL (2018), Gold Coast Schools – Sales Associate Licensed Real Estate Associated Miami, FL (2015), United Nations Associations - UN International Certification on Human Rights Tachira, VE (2010), Universidad Nacional Experimental del Tachira “UNET” Modern Management Tachira, VE (2008), Formaselect Auditor - ISO14001 Environmental Management Standard Madrid, SP (2007), Bureau Veritas - OHSAS 18001 Auditor - International Occupational Health and Safety Management System Specification Caracas, VE (2008)
LANGUAGES:
Proficient in English and Spanish.
COMPUTER SKILLS:
Proficient in Microsoft Word, Excel, Access, Outlook, Qualia, PowerPoint, Salesforce and Internet research. QuickBooks.
Timeline
CORPORATE PARALEGAL | CORPORATE ENTITY MANAGEMENT & COMPLIANCE
Marcell Felipe Attorneys
09.2022 - Current
Title Processor
Alliance Title & Escrow Group LLC.
11.2019 - 08.2021
Office Manager & Assets Control
Inmsa LLC
09.2018 - 07.2019
Regional Manager and Operations
Unilabel USA
06.2016 - 05.2018
Property Management
Kelar Usa
06.2016 - 05.2018
Operating Manager.
Skide LLC
03.2014 - 04.2016
Professor at School of Law – Senior Year – Legal Practices.
Universidad Catolica del Tachira
10.2010 - 07.2011
Compliance regulator - Auditor
Banco Sofitas – Banco Universal
01.2009 - 07.2010
Attorney Law – Vice President
Nino Casanova Abreu & Associates
06.2004 - 12.2015
Master - Legal Practices
Centro de Estudios e Investigaciones Juridicas “CEIJ”
School of Law Graduated - Attorney
Universidad Catolica del Tachira UCAT