ASHLEY ROJAS
New York
Summary
Highly organized Executive Assistant with experience supporting senior leadership in fast-paced environments. Skilled in complex calendar management, executive communication, travel coordination, and handling confidential information with discretion. Leverages AI-powered tools to streamline workflows, enhance productivity, and improve operational efficiency.
Overview
4
4
years of professional experience
Work History
Executive Assistant (Contract / As Needed)
ATC Presents
New York
01.2023 - Current
- Provide direct support to the CEO, managing complex calendar scheduling, prioritization, and meeting logistics across competing priorities
- Drafted, edited, and managed high-volume executive communications, maintaining professionalism and discretion to uphold organizational reputation
- Manage expense reporting and reconciliation using Concur, ensuring timely and accurate submission of executive expenses to support budget management
- Coordinate domestic and international travel, including detailed itineraries and real-time adjustments
- Utilize AI tools to support communication drafting, meeting summaries, and workflow efficiency
- Coordinated cross-functional stakeholders, including clients, vendors, and internal teams, to facilitate collaboration and drive project success
- Maintain highly confidential documents, contracts, and executive records
- Support high-profile events and productions, ensuring seamless execution and on-site coordination
Administrative Assistant
David Michael Interiors
New York
06.2025 - 04.2026
- Act as a primary point of contact for clients, maintaining a high level of professionalism and responsiveness
- Coordinated calendars and scheduled meetings for senior designers and leadership, optimizing time management and prioritization
- Supported project timelines and maintained documentation, facilitating internal coordination across multiple workstreams
- Managed invoicing, tracked expenses, and organized financial documentation
- Maintain organized and confidential client records, contracts, and project files
Administrative & Operations Coordinator
Blo Blow Dry Bar
New York
12.2024 - 05.2025
- Oversaw daily scheduling operations, enhancing calendar efficiency and minimizing booking conflicts
- Utilized digital and AI-supported tools to streamline scheduling and optimize operational workflows
- Managed high-volume communications across multiple channels, delivering timely and professional responses
- Maintained confidential employee and client records in compliance with company policies
- Supported onboarding coordination and administrative processes for new hires
Payroll Specialist
Paychex Inc.
Allentown
01.2024 - 10.2024
- Managed payroll operations, ensuring accuracy, confidentiality, and attention to detail to meet organizational standards
- Maintained strict compliance with payroll regulations and data privacy standards
- Leveraged automated systems to streamline payroll processing and reporting, enhancing overall operational efficiency
- Handled high-volume client communications, resolving issues promptly and strengthening client relationships
- Supported onboarding and training of new employees
Administrative Assistant
Metro Beauty School
Allentown
04.2022 - 12.2023
- Managed calendar, scheduled appointments, and ensured smooth administrative operations for Director
- Coordinated documentation, student records, and financial processes, maintaining accuracy and confidentiality
- Served as main point of contact, addressed inquiries, and facilitated clear communication flow.
Education
High School Diploma -
Fashion Industries
New York06-2012
Skills
- Calendar Management
- Expense Reporting
- Payroll management
- ATS & CRM Systems
- Concur
- Microsoft Office Suite
- Google Workspace
- AI productivity tools
Earlier Experience
Additional experience in leadership and client-facing roles with Estée Lauder, Lancôme, Sephora (Kohl’s), and The Hershey Company.
Timeline
Administrative Assistant
David Michael Interiors
06.2025 - 04.2026
Administrative & Operations Coordinator
Blo Blow Dry Bar
12.2024 - 05.2025
Payroll Specialist
Paychex Inc.
01.2024 - 10.2024
Executive Assistant (Contract / As Needed)
ATC Presents
01.2023 - Current
Administrative Assistant
Metro Beauty School
04.2022 - 12.2023
High School Diploma -
Fashion Industries