RANDI RUBINS
Brooklyn
Summary
Dedicated and highly organized professional with a background in hospitality, real estate, and administrative support. Experienced in managing fast-paced environments where communication, timing, and attention to detail are critical. Known for building strong relationships, being dependable and loyal, and creating structure in busy, ever-changing schedules. Seeking to bring my skills in coordination, client service, and problem-solving into a Personal or Executive Assistant role where I can provide trusted, high-level support.
Overview
14
14
years of professional experience
Work History
Licensed Real Estate Salesperson
Real Broker NY LLC
Brooklyn
01.2025 - Current
- Project & Event Coordination: Manage end-to-end logistics for open houses, client showings, and marketing events, ensuring flawless presentation, schedule management, and guest reception.
- Administrative Management: Prepare, verify, and audit legally binding contracts, disclosures, and MLS listings with strict adherence to compliance, timeline constraints, and precise accuracy.
- Stakeholder Liaison: Act as the primary point of contact coordinating communications between attorneys, lenders, inspectors, and clients to ensure smooth operations and facilitate on-time milestones.
- Digital Marketing: Execute targeted promotional campaigns across social media, email, and digital channels to maximize event attendance and property visibility.
Personal Assistant
The Bell Brocco Team
Long Island, NY
02.2025 - 06.2026
- Managed complex calendars including scheduling appointments, team meetings, property showings, and open houses.
- Monitored both personal and professional schedules to ensure priority tasks, deadlines, and commitments were met.
- Supported end-to-end transaction coordination, including onboarding new agents and preparing documentation for buyer and seller representation and closings.
- Ensured all administrative and legal paperwork was completed, organized, and submitted accurately to support smooth real estate transactions.
Restaurant Manager & Server
LA VILLA Pizzeria & Restaurant
Brooklyn
01.2012 - 01.2025
- Operations & Logistics: Directed daily front-of-house operations in a high-volume, fast-paced hospitality environment, successfully managing asset logistics, guest flow, and front-line service.
- Accommodated large party reservations, VIP requests, and custom dietary requirements, delivering meticulously planned and tailored guest experiences.
- Oversaw staff schedules, payroll workflows, inventory tracking, and cost-control initiatives, ensuring operational efficiency and organizational effectiveness.
- Managed daily financial tracking, sales analytics reporting, operational budgeting, and secure POS transaction processing, supporting overall financial integrity.
- HR & Personnel Training: Recruited, onboarded, and trained multi-disciplinary teams on elevated customer service standards, strict health and safety regulations, and corporate hospitality excellence.
Education
Associate Degree -
Kingsborough Community College
Brooklyn, NY01-2016
Skills
- Scheduling expertise
- Problem Solving & Adaptability
- Vendor Management
- Scheduling software
- Communication & interpersonal skills
- Organization & multitasking
- Time management
- Problem-solving
- Attention to detail
Certifications Technical Skills
Certifications & Licenses
- Licensed Real Estate Salesperson – State of New York
Technical Platforms
- Multiple Listing Service (MLS)
- Real Estate CRM Platforms
- Restaurant Point of Sale (POS) Systems
- Microsoft Office Suite (Word, Excel)
- Google Workspace
Timeline
Personal Assistant
The Bell Brocco Team
02.2025 - 06.2026
Licensed Real Estate Salesperson
Real Broker NY LLC
01.2025 - Current
Restaurant Manager & Server
LA VILLA Pizzeria & Restaurant
01.2012 - 01.2025
Associate Degree -
Kingsborough Community College