Work preference
Summary
Overview
Work history
Education
Skills
Languages
Professional Career: Interpreter, Translator, Simultaneous Conference Interpreter & Business Owner (2011-Present)
Regular Clients:
Affiliations
Timeline
Generic
SOFIA MARIA ARCANAS ORLET
Open to work

SOFIA MARIA ARCANAS ORLET

Sao Paulo,Brazil

Work preference

Job search status

Open to work

Desired job title

Executive AssistantTranslator and InterpreterProofreaderProject ManagerClient Relationship Manager

Work Type

Full timePart timeContract workGig workConsultingSeasonal work

Location preference

HybridRemoteOn-site
Location: Sao Paulo, Brazil, BRNew York
Open to relocation: Yes

Minimum Desired Compensation

R$300/hr

Important to me

Career advancementFlexible work hoursWorking remotely optionStock options / equity / profit sharing

Summary

Detail-oriented logistics and operations professional skilled in office software and CRM systems. Manages travel arrangements, schedules, and stakeholder communications while ensuring confidentiality. Supports leadership through financial reporting, forecasting, budgeting, and contract review.

Overview

3
3
Languages
7
7
years of post-secondary education
16
16
years of professional experience

Work history

Executive assistant

Various
Sao Paulo, Brazil
2023.01 - Current
  • Improved executive workflow through management of schedules and itineraries.
  • Handled confidential documents securely maintaining privacy and trustworthiness within the firm.
  • Provided exceptional customer service, resulting in increased client satisfaction.
  • Coordinated all logistical aspects of corporate events leading to organised and successful functions.
  • Handled queries from clients professionally enhancing company's reputation.
  • Maintained an up-to-date database ensuring easy retrieval of information when required.
  • Took minutes during meetings accurately preserving crucial details for future reference.
  • Managed complex travel arrangements to ensure seamless business trips for executives.
  • Facilitated efficient office operations by managing correspondence, filing systems and organisational procedures.
  • Filed reports timely to keep executives informed about departmental progress.
  • Ensured accuracy of financial records with meticulous bookkeeping tasks.
  • Enhanced communication between departments by arranging and coordinating meetings and conferences.
  • Conducted detailed market research for enhancement of business strategies.
  • Streamlined administrative processes to increase efficiency at work.
  • Scheduled meetings, conferences and appointments.
  • Kept files organised and up-to-date for accurate record-keeping purposes.
  • Booked flights and hotels for domestic and international meetings.
  • Coordinated events by managing budget, logistics and event support.
  • Organised master calendar of appointments, operational targets and projects.
  • Drafted documents and reports for management review.
  • Photocopied and printed presentations and reports for meetings.
  • Sourced and ordered office supplies within allocated budget.

Interpreter, Translator, & Business Owner

Language Solutions
Sao Paulo, Fortaleza, USA, Brasilia, Remote, Brazil
2011.01 - 2026.10
  • Interpreted high-stakes meetings for senior executives, boards, investors, public officials, and international organizations, ensuring accurate, confidential communication in time-sensitive settings, including management meetings, investor conferences, due diligence processes, OHCHR missions, World Bank engagements, M&A deals, IPOs, court cases, earnings calls, policy discussions and field visits.
  • Translated and edited complex documents across finance, human rights, health systems, civil construction, environmental issues, oil and gas, education, marketing, and scientific research, maintaining terminology consistency and adapting tone for diverse professional audiences.
  • Managed administrative operations for independent language services practice, handling client and agency communication, quotations, invoicing, research, and logistics for individual assignments and larger groups, fostering cross-cultural communication to maintain long-term relationships.
  • Coordinated logistics for international conferences and business trips, managing travel planning, accommodations, venues, and on-site schedules while resolving last-minute issues to ensure successful events.

Education

Bachelor of Science - International Relations

University of Brasilia
Brasilia, DF
2011.02 - 2017.08

Skills

  • Logistics coordination
  • Office software
  • Microsoft Office
  • Excel
  • CRM expertise
  • Familiarity with crm systems
  • Data entry
  • Document preparation
  • Event coordination
  • Travel arrangements
  • Schedule management
  • Financial oversight
  • Financial reporting
  • Financial forecasting
  • Budgeting
  • Board meeting preparation
  • Contract review
  • Project Management
  • Meeting assistance
  • Stakeholder engagement
  • Social project coordination
  • Problem-solving in crisis
  • Proactivity
  • Decision-Making proficiency
  • Influential communication
  • Effective communication
  • Communication finesse
  • Negotiation skills
  • Interpersonal skills
  • Cultural awareness
  • Organisational awareness
  • Conflict management
  • Team leadership
  • Professional networking
  • Stress resilience
  • High-Level confidentiality
  • Discretion handling
  • Interpersonal skills
  • Visual content creation
  • Social media
  • Critical evaluation
  • Prioritisation skills
  • Appointment scheduling
  • Quality assurance
  • Microsoft Office
  • Excel
  • Database management
  • Meeting assistance
  • Stakeholder engagement
  • Appointment scheduling

Languages

Bilingual (English<>Portuguese)
Master or proficient
C2
English
Native
A1
Portuguese
Proficient (C2)
A1

Professional Career: Interpreter, Translator, Simultaneous Conference Interpreter & Business Owner (2011-Present)

  • OHCHR- United Nations Special Rapporteur Missions to Brazil
  • Special Rapporteur on Human Rights of People with Albinism- Ikponwosa Ero, 10-day mission, (2018) https://www.ohchr.org/en/press-releases/2019/10/brazil-un-expert-assess-human-rights-people-albinism
  • Special Rapporteur on Human Rights of those affected by Hazardous and Toxic Waste- Baskut Tuncak, (March 30-April 7, 2019) https://www.ohchr.org/en/press-releases/2019/12/un-expert-examine-brazils-record-hazardous-substances-and-waste?sub-site=HRC
  • Subcommittee on the Prevention of Torture Mission to Brazil, 1 week mission (2022) https://www.ohchr.org/en/press-releases/2022/04/un-torture-prevention-body-applauds-brazil-supreme-courts-decision
  • Special Rapporteur on The Right to Freedom of Organization and Peaceful Assembly- Clément Voule (March 28-April 8, 2022) https://www.ohchr.org/doc/undoc/gen/g23/097/14/pdf/g2309714.pdf
  • Special Rapporteur on Human Rights Defenders, - Mary Lawlor, 15-day mission, (2024) https://srdefenders.org/end-of-mission-statement-official-country-visit-to-brazil/
  • Special Representative of UNICEF Country Visit 15 day mission, (2024)
  • Special Rapporteur on Truth, Justice, Reparation and Guarantees of Non-Recurrence- Bernard Duhaime (March 30-April 7, 2025) https://www.ohchr.org/en/documents/country-reports/ahrc6032add1-visit-report-special-rapporteur-promotion-truth
  • Special Rapporteur on Contemporary Forms of Slavery- Tomoya Obokata (August 18-29, 2025) https://brasil.un.org/sites/default/files/2025-08/ONU_RelatorEspecial_Escravidao_Relatorio_Missao_Brasil_20250829.pdf
  • Special Rapporteur on the Human Rights of Migrants- Gehad Madi (March 16-27, 2026) https://www.ohchr.org/sites/default/files/statements/20260327-eom-stm-brazil-sr-migrants-portuguese.pdf

Regular Clients:

  • Regular Board Meetings with Publicly Listed Companies
  • M&A and Due diligence Processes
  • IPOs for several Brazilian Companies
  • IGC Financial Consultancy- (M&A Deals)
  • Banking Sector and Financial Market- Itaú BBA, Bradesco, Santander, Safra, XP, Banco Do Brasil, BTG Pactual
  • International Organizations- UNICEF, UN WOMEN, OHCHR, ILO, UNDP, Artigo 19, PAHO, Amnesty International.

Affiliations

  • Photography
  • Research
  • Graphic Design
  • Hospitality
  • Travel
  • Writing
  • Events Planning
  • Education and Tutoring

Timeline

Executive assistant

Various
2023.01 - Current

Bachelor of Science - International Relations

University of Brasilia
2011.02 - 2017.08

Interpreter, Translator, & Business Owner

Language Solutions
2011.01 - 2026.10

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SOFIA MARIA ARCANAS ORLET